How Many Packages Does Your Facility Actually Receive?

Why Volume Matters

Knowing your actual daily package volume helps you plan staffing, choose the right plan, and set realistic expectations for your team. The number one thing we hear from new customers? "We thought we were getting way more packages than we actually are."

The Surprise Factor

Most facilities overestimate their package volume by 3 to 5 times. That's not a typo. The mailroom manager who says "we get about 300 packages a day" usually gets closer to 60. Why? Because busy days stick in your memory — the average Tuesday does not. This is great news: it means your team is handling the workload better than you think, and PackageTrack Pro can make them even faster.

Small Office (Under 50 People)

Typical volume: 5 to 15 packages per day. Think a startup, a small law firm, or a local nonprofit. Most packages arrive in a single morning batch. One person can handle receiving with time to spare. Peak season might bump you up to 25 per day.

Medium Office (50–200 People)

Typical volume: 15 to 50 packages per day. This is where a tracking system starts to pay for itself. With multiple departments expecting deliveries, "I left it on your desk" stops being an acceptable tracking method. Two to three delivery rounds per day keeps things moving.

Large Corporate Campus

Typical volume: 50 to 200 packages per day. Multiple buildings, multiple mailrooms, and a team of operators. Sort mode and delivery runs become essential here. You probably have a loading dock and a dedicated receiving area.

University Mailroom

Typical volume: 100 to 500+ packages per day. Universities see the widest swings — move-in week and finals week can triple normal volume. Student workers rotate frequently, so a system that anyone can learn in 5 minutes is critical. Bulk scan mode is your best friend here.

Residential Property (Under 100 Units)

Typical volume: 20 to 60 packages per day. A smaller apartment building or condo where the front desk or concierge handles packages. Notification emails keep residents happy and reduce "where's my package?" questions at the desk.

Residential Property (100–500 Units)

Typical volume: 60 to 250 packages per day. Package rooms fill up fast at this scale. Sort by unit number and use delivery runs to clear the backlog. Holiday season (November through December) can push volume to 3 times normal — plan ahead.

Hospital or Medical Campus

Typical volume: 50 to 150 packages per day. Mix of medical supplies, office deliveries, and personal packages for staff. Chain of custody matters here — knowing exactly who signed for a box of supplies is not optional. Priority flagging helps surface urgent medical shipments.

Warehouse or Distribution Center

Typical volume: 200 to 1,000+ packages per day. If you are at this scale, you already know you need a system. The question is whether your current system can keep up. Legacy systems like iMAYL charge $7,000 for a 5-year license. PackageTrack Pro starts at $80/month for up to 500 packages — no long-term contracts, and you can cancel anytime. Higher volumes can be evaluated on request.

How to Count Accurately

Want to know your real number? Pick 3 random weekdays (not Monday, not the day after a holiday) and tally every package that arrives. Average them. That is your baseline daily volume. Multiply by 1.5 for a conservative peak estimate and by 3 for holiday season planning.

Tips

• Count for 3 random weekdays — Monday and post-holiday spikes skew averages
• Don't forget inter-office mail and returns in your count
• Holiday season (Nov–Dec) can triple your normal volume
• PackageTrack Pro starts at $80/mo for up to 500 packages — contact us for higher volumes